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Policies and Procedures Disciplinary Policy

All students are expected to maintain a high standard of behaviour. It is expected of the student to exhibit self-discipline and positive conduct. Rules to ensure appropriate behaviour are established and enforced to maintain a safe and orderly environment.

Disciplinary actions may be taken on students who breach the following:

  • Attendance policy

  • Cheating or attempted cheating during exams or other assessments

  • Plagiarism

  • Signing in or out for another student on an attendance sheet

  • Causing damage to GCS’s property or vandalism

  • Committing theft

  • Forging medical certificates or other official documents

  • Disorderly behavior, assault, fighting, hooliganism, or possession of a dangerous weapon

  • Gambling

  • Smoking and/or Vaping

  • Possession or taking of illegal drugs

  • Violate any Code of Conduct/student discipline rules or policies

  • Disrupting any teaching, study, assessment or other activities of the administration of GCS

  • Obstructing any staff in the performance of his or her duties

  • Disobeying, without reasonable cause, any instruction of the staff, including failing to leave any premise or part of a premise when directed to do so

  • Withholding relevant information or furnishing false or misleading information for purposes connected with academic progression or enrolment or proposed enrolment as a student, whether such withholding or furnishing of information takes place before or after the person becomes a student of the programme

  • Harassment of GCS’s staff/Lecturer and other students

  • Aggressive or hostile behaviour directed towards fellow students or staff

  • Bullying (including cyber-bullying); verbal abuse and abuse transmitted electronically such as by email, SMS text messages or other electronic means

Standardized Disciplinary Action & Warning Escalation Framework

To ensure fair and uniform treatment, GCS enforces a standardized 3-Stage Warning Escalation System across all breach categories (including both general misconduct and attendance issues):

Escalation Stage General Misconduct
Breach		 Attendance Breach Mandatory Action &
Intervention		 Issuing / Approving
Authority
Level 0:
Advisory		 1st minor conduct offense
(Refer to Appendix A).		 Absent for 2 days without
a valid reason.		 Verbal warning,
informal counselling, and
record logged in system.		 Admin Staff /
Course Coordinator
Stage 1:
First Warning
Letter		 Repeat minor offense or 1st major conduct breach
(Refer to Appendix A).		 Absent for 3 days without
a valid reason.		 Formal 1st Warning Letter
issued; formal counselling
session with Student.
Disciplinary Counselling Form completed and signed.		 Head of Academic /
Operations &
Admin Manager
Stage 2:
Second Warning
Letter		 Non-compliance after
1st Warning Letter or
repeated misconduct.		 Absent for 5 days without
a valid reason.		 Formal 2nd Warning Letter
issued; formal counselling
session with Student.
Disciplinary Counselling Form completed and signed.		 Vice-Principal/
Head of Academic
Stage 3:
Final Warning
Letter 		Severe breach of conduct
or failure to remediate
post-2nd Warning.		 Absent for 7 days without
a valid reason /
Absent for consecutive
7 days without a valid reason 		Final Warning Letter issued.
Failure to comply
results in Expulsion /
Termination ofStudent Pass.
ICA notified where applicable.		 Principal /
Vice-Principal

 

Pastoral counselling shall be given to students who have Attendance and/or Disciplinary problems to identify what is their difficulties, and personal or other problems to help the student. For students who did not improve after counselling, GCS may take further disciplinary actions against them, including barring their examination/coursework submission or as a last resort expulsion.

All students will be informed of the disciplinary policy, via Student Handbook, Orientation and published on GCS’s website.